BOD Call 1/10/2017
Called started 7:00 cst
President -Denise Smunty Vice President Ė
Secretary Ė Ginny Barnard Treasurer April Hanson
Safety - Matt Hickox Tech
Ė Jerry Mostek
Publicity Ė Kristen Spicola
Ginny asked if we have received anything from any of the
grandís clubs yet. We need the following items to go over. Pricing for parking,
track diagram, welcome dinner.
We need to get the calls set up with Central Ohio because
they are the first grandís. We need to be sending out the grandís contract to
the 2018 clubs to sign.
Kristen stated that her region uses email me forms for grandís registration. If
we want to use as a back up. They get 1000 forms for $199.00 per year. Ginny
sounds like a great backup if we need it.
Orange Show came back to QMA. We are giving them a loan for
their insurance. We are allowing their current
members to join QMA for free. Anything after April 1st they
will have to pay for membership Jerry
was asking if we can offer Orange Show the States race. Denise stated told
Jerry to keep her up to date on this.
Denise stated she had some good questions for the survey
monkey. She is hoping to have it ready by Febuary to put out to the members.
Dirt Spec tire
Denise had talked to Matt about heading up the dirt tire
committee. She will be sending him the list of people that asked to participate
in the testing. We have a four month time period to do the testing in. May
through August will be the month that the testing will be done in.
Afco has a new design and it needs to be sent to Matt and
Jerry for approval. Ginny stated we need to come up with an approval letter to
send to the chassis builders and for our records. Matt stated he will get in
contact with Afco on their car.
Ginny asked if we wanted to get banners made for each one of
our clubs. The two price quote I got was for 6 x 3. The price for 50 QMA
banners would be $48.00 per banner. Kristen stated that it looked like the
going rate for banners online. Ginny
will look into getting another price. The companies that Ginny checked with
stated that if the clubs took care of the banners they should last 2 to 3
Hall of Fame
We need to look at the hall of fame committee. We did put
the National Board on that committee last year also. But we have people that
are not even active on this committee. Denise stated that she feels they need
to be active members to be on the committee.
We do have a Hall of fame page, but it has no link to it. Jerry stated,
we also need to update the grandís plaques.
Jerry stated, we can allow the Dunlop stick to serve and the
QMA sticker also. We did do that last year for a couple of the grands because
they didnít get their QMA sticker. And this would be one less sticker that they
have to put on their car. Everyone was in agreement.
Members that owe
Ginny asked about members that owe the clubs money from membership,
etc. They would be considered a member not in good standing. Ginny
motioned that QMA doesnít accept any
memberships when that member owes a club money once we are notified of the
outstanding debt. April second the motion.
VP- YES, Pubilcity-YES, Treasurer- YES, Tech- Yes, Safety-
YES, Secretary ĖYes
Art is no longer with us. Micheal is working with him to get
up to speed on it. Denise feels that the website is boring. We need to look
into a different front page and link to our current site. Micheal will get more
information. Denise had talked to a member is has area and they will look into
getting a price for creating a new site.
Denise stated she has not heard anything out of Honda as of
yet. She will let us know as soon as she does.
Update on Rulebook
Micheal stated that the rule book is just about done to send
out for the Bod to look at.
Denise would like to start a Facebook page for the BOD, RDíS
and Club Presidentís to share ideas.
Go to a bank that we can do everything online. Denise, April
and Micheal will get with the account and talk more with the account. Ginny
asked if we was moving the savings account also. Denise feels we would move
both accounts. Denise asked if they can look into it through.
Stay up to speed
Kristen asked to try to get articles to her before the
middle of the week. She would like to be sure that the members get the
newsletter same time each month.
Ginny has been updating the forms online and we also need to
look into getting the procedure manual done. Ginny asked Matt to look at the
safety sheet out online and get it updated.
Ginny asked why Karen was still picking up mail out of that
P.O Box when the key should have been turned in. Denise stated they go there when Bill is in town. Denise stated
that Karen is to forward everything she gets. Karen is opening the envelopes
and then sending me what was in those envelopes. Denise will ask her to leave
everything in the original envelope and send to Ginny.
Call ended 8:30 cst
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