BOD Call 1/19/2017
Called started 7:00 cst
President -Denise Smunty Vice President Ė
Secretary Ė Ginny Barnard Treasurer April Hanson
Safety - Matt Hickox Tech
Ė Jerry Mostek
Publicity Ė Kristen Spicola
Denise thanked everyone for being on the call
Denise stated that Honda was planning on doing something.
But at this time, they have no idea what as of yet. Michael and Denise have
been talking looking at the idea of scaling back the speed king trophies. Do we
want to continue on with what we have been doing for the last few years? Or
scale it back to just the Honda classes or have one to have out as a special
award for one driver. If we continue with all of them, then QMA may have to put
some money put for the trophies. Ginny stated we need to look at what they are
giving to each of the hosting club. Denise stated they may be looking at the same
amount each grandís again with banners and maybe some product. We need to help
promote them. April stated that everyone liked the speed king trophy. Denise
stated that the clubs could give a first place trophy if they wish. Jerry
stated that is not what the clubs was told. Denise still needs to talk to Honda
Michael will send Denise the Honda contract.
Honda needs to recognize what advertisement we are doing for
them. Denise stated we need to educate the clubs how important it is to hang
their banners. Ginny stated QMA has failed promoting our sponsors. Kristen
asked about the videos that Honda does. Honda stated they could do videos, but
QMA will need to pay some of the cost. Denise stated that they do want an
announcer at each grandís for that $3000. 00. Ginny stated that the additional
cost will be coming out of the QMA funds because that grandís money goes to
that hosting club. Michael stated that it was a back and forth conversation on
what Honda wants from us. Honda stated that they what more for their $3000. 00.
Michael stated we had a 2 plus hour conversation with them.
Dunlop contract Denise feels that the Dunlop contract needs
to be on a letter head. Michael asked if the clubs received a Dunlop banner.
Michael will follow up with Dunlop on club banners. We are still waiting on the
last quarter check for Dunlop. Matt asked about the placement of the stickers.
We will be using them Dunlop/QMA sticker. Their last conference with HPD with
was wanting all three stickers on the cars. Denise will talk to Honda about
their stickers. Ginny asked if the new contract will be sent to the board to
look over first.
Western Grandís logo needs to have the Dunlop and Honda logo
on it. We are not sure about Honda at this time.
Denise asked how much lead way do we give a club on logos.
Kristen stated we need to make sure that QMA major sponsors on it. Denise will
let them know that they need the sponsors logos on the shirts.
Denise asked if anyone has heard from St. Croix or Ohio.
Denise asked April to contact their clubs and find out where they are at on
getting their grandís info.
Western Grandís fees
Denise feels they are in line with the other past grandís.
Kristen would like to have more info on fees for water. How
many gallons for this fee
Ginny asked if the camper includes water and sewer fees.
Denise will check on if they are going to include water and one dump.
Jerry thinks we need to tell them we donít need to be charged
for fuel. Let them go get it themselves. Denise stated she has heard complaints
about this as well. We all agree to tell them they cannot sell fuel.
Vendor fees; Jerry stated the vendor fee is too high. Ginny
stated three hundred dollars may not seem a lot, but it takes a lot to make
that back. Matt feels we are running people off with the vendorís fees. If we
are not charging the vendors so much they could then donate items to help the
We need to look at rewriting the grandís contract and write
in a max fee they can charge. Some clubs have no control over the camping fees
because they are on a fair ground and the fairs grounds controls that fee.
Ginny has seen that they are bringing generators and asked
if they were going to leave them running all time. Just wanted to be sure they
were not going to be shutting them off.
Racing schedule Ė Jerry asked if they were holding to the 7
days. Denise stated that they were wanting to keep it at 7 days. We need to look at the cost for our members
for 7 days. People will not go because of the length. We need to look at the
car count to determine the length. We do
not need that many days of practice. They could safety, sign and practice on
one day. If we need to short it will be shortened from the front end, not the
Michaels asked Denise to make sure to tell them thanks for
getting their info in so fast.
Ginny asked if we were going to continue providing the
grandís boxes to the clubs. Denise feels we need to email them info and send
them a check for $100.00 and let them make up the box themselves.
Denise asked April to ask the clubs if they are ok with
making up their own numbers if we send them the file.
Michael stated, we have clubs that still have not paid their
charter and insurance. We cannot find anything where Custom has paid for insurance. We need to consider
looking at this and see what we want to do to correct this. Custom has received
a tire check for the last couple years. If they are a racing charter, then they
really need to pay for insurance.
Orange show held their first points race. Ginny stated that
she stays in contact with them almost weekly. And they are doing fine. Kristen
was pleased to see them being on top of changing all their logo very quickly.
Denise will talk to Washington on their prices and schedule.
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